Empowering Financial Excellence
Our Finance, Treasury, Accounting, and FP&A Standards and Services support subsidiary presidents within our conglomerate. We ensure financial stability, integrity, and compliance across all operations. Key requirements include adherence to accounting principles, effective financial reporting, treasury management, and strategic financial analysis to drive informed decision-making and enhance performance.
Policies
Inventory Devauluation
Businesses are expected to provide a Tax devaluation report and an Accounting devaluation report for review on an annual basis.
Policy Details >>Accounts Payable: Vendor Setup and Maintenance
Established procedures for the setup of new vendors and maintaining existing vendors in Accounts Payable.
Policy Details >>Capital Expenditures
Procedures for purchasing, maintaining, and disposing of Capital Expenditures/Assets
Policy Details >>Travel and Entertainment Reimbursement
Defined allowable expenses for company business and travel reservation requirements, except where prohibited by local law.
Policy Details >>State and Local Sales Taxes
Sales taxes are charged on individual orders and remitted to the respective taxing authorities.
Policy Details >>Standards
Unclaimed Property
Compliance with the established policy and procedure for Unclaimed Property compliance without exception
Standard Details >>Fixed Asset Financial Treatment
All fixed assets must be financially treated in strict accordance to ensure accurate accounting and consolidation.
Standard Details >>Services
When you see this checkmark that denotes a Service that is required. While all Policies, Standards, and Procedures are required some services are optional.
Internal Audit & Compliance - Accounting/Tax
Planning, preparing, executing, and reviewing internal accounting and tax control mechanisms, policies, and procedures. Business units are expected to cooperate fully with these efforts, providing necessary information and implementing recommended control activities.
Service Details >>Tax
Management of the organization's worldwide tax strategy, planning, and compliance. Business units must support these efforts by providing accurate financial data, adhering to transfer pricing guidelines, and cooperating with tax audits and reviews as directed by the corporate tax team.
Service Details >>Corporate Reporting, Consolidations & Compliance
Utilization of corporate services for managing corporate records, filings, and entity-related matters. This includes maintaining minute books, filing annual reports, and handling entity formations/dissolutions.
Service Details >>Accounts Payable
Utilization of the corporate Accounts Payable services is essential for all related functions, including invoice processing, vendor payments, tax compliance and reporting, and other specified AP activities. [This requirement excludes non-wholly owned business units]
Service Details >>Policies
Payment Card Processing Policy
For all EBSCO employees, contractors, consultants, temporaries, vendors, and other third-party workers who handle payment card information
Policy Details >>Cash: Petty Cash - Handling and Control of Funds
Procedures for the handling of, and control over, petty cash.
Policy Details >>Cash: Incoming Cash, Checks and other Legal Tender
Prompt and complete processing of all collections on behalf of EBSCO Industries.
Policy Details >>Performance Bonds, Letters of Credit and Bank Guarantees
Minimizes risk associated with credit backed instruments such as performance bonds, letters of credit and bank guarantees, and affords EBSCO Profit Centers a standard means of acquiring financial instruments to ensure, when necessary, performance on orders and contracts awarded.
Policy Details >>Bank Accounts: Signatories
Standardized bank account signatories throughout EBSCO Industries.
Policy Details >>Standards
PCI 3.2
All businesses taking credit card payments must comply with the Payment Card Industry Data Security Standard (PCI DSS) to protect payment card account data and secure other elements in the ecosystem.
Standard Details >>Cash Management Standard
Ensures proper cash and liquidity management across the portfolio companies, establishing guidelines for separation of duties, fraud protection, and signing authority limitations. Aligns cash handling practices with corporate financial goals and regulatory requirements to optimize cash utilization while minimizing risk.
Standard Details >>Services
When you see this checkmark that denotes a Service that is required. While all Policies, Standards, and Procedures are required some services are optional.
US & International Bank Account Management
Seamless management of domestic and international accounts for optimized transactions.
* FATCA & KYC Compliance Management
* Cash Management Standards
* Account Signatories Management
Financing & Debt Management
Debt management services are required to guide subsidiaries through securing new loans, renegotiating existing debt terms, and coordinating multiple financing sources. This proactive approach mitigates interest rate fluctuations and optimizes financial health. Facilitation of performance bonds, letters of credit, Bank Guarantees, and other financial instruments are required to support contractual obligations.
Credit Cards & PCI Compliance
The PCI Compliance and Reporting service is a mandatory, cross-functional service supported by Finance and Corporate IT Governance, Risk, and Compliance (GRC). This service ensures organization-wide adherence to Payment Card Industry Data Security Standards (PCI DSS).
Service Details >>Bid Package for EIS Support (International)
Researching and gathering specific documents and information to compile for an EIS bid. Usually internationally, notarizing and apostilling documents, obtaining signatures required, and financial stability packages.
Treasury Services (FX)
The finance team provides required solutions for managing currency exposure and mitigating associated risks in a dynamic global market, including strategic hedging and proactive risk management.
Service Details >>Standards
Business Planning
Close collaboration between all business units and the Corporate Service Centers is required annually for informed decision-making, alignment of long-term goals, and optimal resource allocation. Business leaders must engage with FP&A to integrate financial insights, justify resource requests, and establish performance metrics.
Standard Details >>Discipline Experts
